Conference Rooms
Conference rooms allow multiple internal and/or external callers to talk together on the same bridged call. Once configured, conference rooms may be accessed through an auto attendant, by dialing the feature code *10, by sending incoming calls directly to the conference room, or by dialing the conference room directly.
When creating or modifying a conference room you will populate/edit the fields shown below:
Additional information on these fields is as follows:
| Setting | Description |
|---|---|
| Description | An identifiable description for the conference room. |
| Conference Room | The extension number of the conference room. |
| Access Code | A pin for "users" to access the conference with. |
| Admin Code | A pin for administrators to use when accessing the conference. Admins will have access to the Conference Administration Menu. |
| Disable | Select "Yes" to disable the conference room and restrict anyone from accessing it. |
| Secure Conference | Select "Yes" to require callers to enter an "Access Code" or PIN number when dialing the conference extension number directly. |
How To Use The Conference Room
Upon entering a conference room (after entering the conference room number and PIN, if required) you will be asked to "say your name and then press the pound key." The name you provide will be what the other callers in the conference room hear as you enter and exit the conference. After pressing the pound (#) key, you will have the option to press 1 to accept the recording, 2 to listen to it, or 3 to rerecord your name.
Once inside the conference room, you will have certain functions available to you depending if you logged in with the "Access Code" or the "Admin Code".
Conference Options
| Option | Name | Description |
|---|---|---|
| *1 | Mute/Un-Mute | Mute or Un-Mute yourself in the conference. |
| *4 8 | Decrease Conference Volume | Press * then press 4 one or more times, followed by 8 to decrease the conference room volume for yourself. |
| *6 8 | Increase Conference Volume | Press * then press 6 one or more times, followed by 8 to increase the conference room volume for yourself. |
| *7 8 | Decrease Your Volume | Press * then press 7 one or more times, followed by 8 to decrease your own volume for the other callers. |
| *9 8 | Increase Your Volume | Press * then press 9 one or more times, followed by 8 to increase your own volume for the other callers. |
| * | Options Menu | Plays the conference options menu. |
Admin Only Options
| Option | Name | Description |
|---|---|---|
| *2 | Lock/Un-Lock Conference | Locks or Un-Locks the conference to prevent new callers from entering the conference. |
| *3 | Eject Last User | Ejects the last user that joined the conference. Repeatedly ejecting users will eventually "empty" the conference. |